Deal Administrator - Temporary (Maternity Leave)


Zolo, Canada’s most popular tech powered brokerage is looking for a Temporary Deal Administrator to join our Toronto office. The ideal candidate is detail oriented, focused on process and execution, enjoys working with a small yet fast moving team and is deadly on due dates. This role involves frequent engagement with agents and customers, so superior customer service skills are a must.

You are:

  • An exceptionally experienced Real Estate Office Admin
    • Able to manage Deal transactions with ease
    • Comfortable at processing a high volume of real estate transactions
    • Accurate in updating property listings on TREB
    • Extremely responsive and professional with corresponding with other Brokerages, Lawyers, Builders and Realtors
    • Eager to follow up on closing and commissions
    • Thorough when calculating commissions for real estate transactions
    • Diligent in preparing trade record sheets and files as well as preparing and sending commission invoices internally and externally
    • Excited as our agents are to closing out the deals when deals are closed
  • A Bookkeeping wizard
    • Organized and able to prepare bank reconciliations for all Trust Accounts
    • Timely when it comes to managing and processing accounts payable for agent commission payments
    • Detailed at preparing journal entries related to deal processing
    • Eager to assist our Accountant in month end closing procedures - the understanding of full cycle accounting is a great asset
  • A guru when it comes to Office Management
    • A great communicator when on the phone answering calls and managing emails along
    • Thrive at organizing monthly sales meetings
    • Detailed at maintaining front office and team shared social spaces like the kitchen
    • Systematic when printing packages for Realtor interviews
    • Enjoy having fun with your an amazing team!

What you bring to the table:

  • 3-5 years of professional experience
  • History of working with a finance department
  • Strong organizational and computer skills
  • Ability to improve our organizational process and proprietary CRM in order to help develop automated systems
  • A post secondary degree or near completion
  • A proficiency in MS Office, Google Apps (gmail), excel
  • Experience working with a CRM, Strong interpersonal skills

Things we bring to the table:

  • Competitive compensation
  • A start-up driven by changing the status quo, being positively competitive and moving the needle
  • Experienced leadership
  • Extremely fast moving
  • Family friendly - never miss a family event or dinner
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